Employer W-2 filing and employee furnishing are generally due by January 31 (or the next business day when applicable).
Wage Tax Forms
Form W-2
Wage and Tax Statement
Report an employee’s annual wages, Social Security wages, Medicare wages, federal withholding, and applicable state/local wage information.
FORM OVERVIEW
What is Form W-2?
Report an employee’s annual wages, Social Security wages, Medicare wages, federal withholding, and applicable state/local wage information.
WHO FILES
Who should file Form W-2?
Employers reporting wages and withholding for employees.
DEADLINES
Filing and recipient deadlines
Provide the recipient or participant copy by the date required in the current instructions for this form. Some forms use a different recipient deadline from the agency filing deadline.
Tax-year aware: EfileNoot should use the selected tax year and filing agency to determine the operational due date. Weekend, holiday, extension, disaster-relief and special-rule changes can affect the final date.
E-FILING WORKFLOW
How EfileNoot handles Form W-2
EfileNoot prepares the wage statement, validates employer/employee data, supports SSA/state workflow, printing and employee delivery, and tracks acknowledgements.
- Create or import payer/employer and recipient data.
- Run field-level and filing-readiness validation.
- Save drafts and route completed returns to Filing Center.
- Generate recipient/print copies when the form requires them.
- Track submission, acknowledgement, acceptance/rejection and correction history.
CORRECTIONS
Correcting Form W-2
If a filed return contains an error, create a correction from the original EfileNoot return so the corrected filing keeps the original payer, recipient, tax year, and submission history linked together.
STATE & TERRITORY FILING
Check additional jurisdiction requirements
Federal filing does not always satisfy a state or territory requirement. EfileNoot keeps jurisdiction-specific filing guidance separate so you can confirm required forms, deadlines, reconciliation forms, electronic filing rules, penalties and agency information.
FREQUENTLY ASKED QUESTIONS
Form W-2 FAQs
What is Form W-2 used for?
Report an employee’s annual wages, Social Security wages, Medicare wages, federal withholding, and applicable state/local wage information.
Who should file Form W-2?
Employers reporting wages and withholding for employees.
When is Form W-2 due?
Employer W-2 filing and employee furnishing are generally due by January 31 (or the next business day when applicable).
Does Form W-2 have a recipient-copy deadline?
Provide the recipient or participant copy by the date required in the current instructions for this form. Some forms use a different recipient deadline from the agency filing deadline.
Can Form W-2 be e-filed with EfileNoot?
EfileNoot prepares the wage statement, validates employer/employee data, supports SSA/state workflow, printing and employee delivery, and tracks acknowledgements.
How are corrections handled?
If a filed return contains an error, create a correction from the original EfileNoot return so the corrected filing keeps the original payer, recipient, tax year, and submission history linked together.
Does state or territory filing also apply?
It can. State and territory requirements vary by form, withholding, payer/employer location, recipient location, and filing year. Use the EfileNoot State Filing directory for jurisdiction-specific requirements.
What should I keep after filing?
Keep source records, payer/employer information, recipient information, filing acknowledgements, corrections, and delivery history according to the applicable record-retention rules.
Ready to prepare Form W-2?
Open EfileNoot form entry, validate the return, save it, print/deliver when required, and move it into Filing Center.